Please contact me by e-mail or by mail at the address below before filling out this contract. Only after we have a verbal agreement on time and place should you fill out this contract. If you have any questions that cannot be answered below, please contact me.

Lecture and Trunk Show & Class Descriptions | Materials Lists | Schedule | Contract

Susan Carlson Teaching & Lecture Contract

Letter of Agreement / Contract

A signed copy of this contract is required. All information must be filled out, signed by you, and returned no later than 60 days prior to Susan's departure for your event.

This is to confirm our agreement that Susan Carlson will present workshop(s) and/or lecture(s) for:

Conference/guild name:

Contact name:

Address:

Phone: FAX:

E-mail:Website:

To be held on date(s):

Fees:
- Lectures: $250.00
- Teaching: $700.00 per day. Extra student fee may apply. See class description.

Requirements for Lectures:
- Room that can be darkened
- Screen which is large enough to see clearly from the back of the room
- At least one table for display of work and other materials
- Microphone if necessary to accommodate a large room
- Podium and reading light

Workshop Classroom Requirements:
- Space that can be easily darkened for showing slides. (If slides will be shown)
- At least one table for display of work and other materials
- Table space with enough room for each student to work at a sewing machine, with a large work surface
- Outlets for sewing machines
- Iron(s) and pad(s) for general use

Workshops requested:
Please fill in all of the information below, including: date, street address, zip code, and phone number and time

Title of workshop(s): No. of days

date(s):time:

location: please include mailing address & phone #

Title of workshop(s): No. of days

date(s):time:

location: please include mailing address & phone #

Title of workshop(s): No. of days

date(s):time:

location: please include mailing address & phone #

Lecture(s) requested:

Title: Fabric Images by Susan Carlson

date(s):time:

location: please include mailing address & phone #

Promotional materials for workshops and lectures (slides) will be sent upon request.

Write Ups:
Please provide Susan with copies of any mailings or newsletter write ups prior to sending them out, if possible.

Sales:
In Susan's workshops and lectures, additional items will be available for sale. These may include:

- Books, prints, and postcards of my work
- A materials packet which may contain supplies, patterns, fabrics, batting, etc.

These will be available for sale to interested students. However, Susan will not promote these items during the class or spend class time selling them. The guild/conference will not collect any commission on these sales.

Travel:
Travel arrangements will be made by Susan or the travel agent of the conference/guild, with Susan's agreement on dates of travel, routes, airline etc.

In order to book the most economical air transportation, Susan must be provided with exact dates and times of workshops and other events at least 90 days prior to the first scheduled event on the trip which includes your events. Please keep in mind that you may not be the first group on her itinerary, and you may be required to provide this information more than 90 days prior to your events. If your failure to provide this information results in increased travel expenses, your group will be solely responsible for paying the difference in cost.

Expenses:
All travel expenses will be borne by the guild/conference. These include:

- Round trip air fare
- 44¢ per mile by car
- Highway tolls
- Transportation to Airport

- Limo to and from Susan's home and/or
- Mileage and tolls if Susan's husband is able to drive her in her personal vehicle.

- When driving to workshops, Susan will expect the group or groups to pay or share the economy airfare to your locations(s) or the mileage (at allowable tax rate) whichever is less.
- At workshop location:

- Ground Transportation: Arrangements will be made by the guild/conference to meet Susan at airport locations.
- Lodging in a private room in a hotel, motel, or dormitory. Since Susan will often be traveling with family, please no private homes. Of course, the guild will not be responsible for these extra expenses incurred by her family.
- Meals: Meals provided by a guild member, or conference caterer (vegetarian, fish, or chicken preferred).
- Extra Days: If Susan needs to spend extra time at your location in order to save the guild or conference money on air fare your guild/conference will be responsible for all expenses on these extra days.

Susan will have at least one day of rest after five days of teaching and traveling before teaching additional workshops. Your guild/conference will be responsible for her expenses on these days. These expenses may be shared by other groups in the event that this is a multi-group tour.

Cancellations:
The Guild or other organization may cancel a workshop due to insufficient enrollment at any time prior to the purchase of nonrefundable airline tickets, or any other expenses incurred by Susan. If a workshop is canceled due to insufficient enrollment, Susan must be notified before incurring any expenses. If a workshop is canceled after the purchase of airline tickets, the guild will be responsible of paying for the tickets. If a workshop is canceled, and coming to your group for fewer workshops or lectures than originally agreed upon in this contract will cause economic hardship for Susan, she reserves the right to cancel the remainder of the contracted workshops/lectures.

Other workshop/lecture commitments made by Susan in your area on this same trip, shall be cleared with the guild/conference representative, with travel expenses to be shared if other teaching venues are included in my travel itinerary.

Sharing Expenses:
When expenses are shared by several groups, expenses will be split for groups having similar programs. If groups sharing expenses will have disproportionately more or disproportionately less events than other groups, expenses will be apportioned fairly. Each group will be charged a percentage of total airfare, parking, tolls, and mileage, as well as meals, and lodging on rest and travel days. Individual groups will be responsible for lodging and meals on the days I am working for them. In order to simplify accounting, a $40.00 per diem will be assessed for meals on days when they are not provided by your group.

Signature:
A signed copy of this letter of understanding must be returned to Susan before a firm commitment can be made.

Contracts that have not arrived by 60 days prior to the scheduled dates are subject to cancellation by Susan. Airline tickets will not be purchased until a contract is completed.

The Guild/Conference will provide the name of a second person in your organization who can be contacted in the event that the organizer/program chair is not available.

Guild / Conference Representative

Name: (printed)

Address:

Phone: E-mail:Website:

Signature: Date:

Second person in your group who can be contacted:

Name: (printed)

Address:

Phone: E-mail:Website:

Teacher / Lecturer (Susan Carlson)Date

Please send completed form to:

Susan Carlson
34 Lookout Point Road
Harpswell, Maine 04079

Other contact information:
Phone: 207-833-5665
E-mail: susan@susancarlson.com
Website: www.susancarlson.com